Job Title:
OFFICE SPECIALIST (UMP)
Agency:
Illinois State Police
Position Title
: Office Specialist- Division of Internal Investigation/Background Unit
Class Title:
OFFICE SPECIALIST - 30080
Skill Option:
None
Bilingual Option:
None
Closing Date/Time:
Salary:
Anticipated Starting Salary $4,246 Monthly; Full Range $4,246-$5,701 Monthly
Job Type:
Salaried
Category:
Full Time
County:
Sangamon
Number of Vacancies:
1
Plan/BU:
RC028
Please upload a copy of your official/ unoffical transcripts for all degrees earned, and a copy of any applicable professional licenses you possess to the MY DOCUMENTS section of your application
Note: The Illinois Law Enforcement Training and Standards Board must verify and have proof of higher education and coursework (if applicable) for any degree earned before any offer can be extended.
Answer all questions thoroughly- DO NOT STATE SEE RESUME
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position
MUST
apply electronically through the
illinois.jobs2web.com
website. State of Illinois employees should click the link near the top left to apply through the
SuccessFactors
employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Posting Identification Number
42053
Position Overview
Under general direction, performs complex, technical functions for the Background Unit of the Division of
Internal
Investigation (DII). Conducts pre-screening inquiries on candidates for employment with the Illinois State Police (ISP) and other law enforcement agencies, utilizing various computer informational systems; MACH, CHRI, Vital, Indices, etc
.
Conducts pre-screening inquiries for ISP Internship candidates, contacting college security, city police departments, circuit clerk, state's attorney, and sheriff's departments
.
Creates background investigative les and assigns to an ISP agent for the background investigation. Analyzes the information and prepares a confidential report with the background investigation received from the ISP agent, maintaining confidentiality of the information received; obtain supervisory approval prior to disseminating the report to the appropriate individuals
.
Serves as liaison to ISP personnel, ISP Merit Board, and representatives of other police agencies, credit reporting agencies, and institutions of higher learning
.
Assists with special projects, analyzing information and making recommendations through the chain of command.
About the Agency
The Illinois State Police strives for excellence seeking to be one of the premiere policing agencies in the country. Our core values are Integrity, Service, and Pride. We are seeking individuals with similar values to join us on our
10/28/24, 10:47 AM Job Description Print Preview
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mission to promote public safety.
Essential Functions
Conducts pre-screening background inquiries for employment candidates with the ISP and other lawenforcement agencies.
Conducts pre-screening background inquiries for candidates of the ISP Internship
Program.
Analyzes the pre-screening information for accuracy and prepare a background investigative
file.
Properly disseminate the background investigative report, ensuring highly sensitive
and
confidential findings are submitted in compliance with departmental
policy.
Serves as liaison to ISP personnel, ISP Merit Board, and representatives of other
police
agencies, credit reporting agencies, and institutions of higher
learning.
Assists with special projects, analyzing information and making recommendations
when
appropriate through the chain of
command.
Performs other duties as required or assigned which are reasonably within the scope of
the duties enumerated above.
Minimum Qualifications
Requires knowledge, skill & mental development equivalent to two years of secretarial/business college and one year of office experience, or completion of high school and three years of office experience, or three years of independent business experience.
Preferred Qualifications
Prefers three (3) years’ of experience with office practices and procedures.
Prefers three (3) years' of extensive knowledge of composition, grammar, spelling and punctuation.
Prefers three (3) years' of experience with manual and automated office equipment.
Prefers two (2) years' of working experience of agency programs, rules and
regulations
Employment Conditions
Requires the ability to pass a national background check prior to employment due to accessing confidentialfederal tax information.
Requires successfully passing an Illinois State Police drug screening.
Benefits Package
The Illinois State Police offers a robust benefit package including:
Flexible work schedules in many program areas
Health, life, vision, and dental insurance.
12 weeks paid maternity/paternity leave.
Pension Plan
Deferred Compensation, and other pre-tax benefit programs.
Employees earn twelve (12) paid sick days annually.
Ten to twenty-five (10-25) paid vacation days based on years of service.
Employees earn three (3) paid personal days pro-rated based on start date.
Thirteen-Fourteen (13-14) paid state holidays annually.
Work Hours:
Monday - Friday 8:30am-5:00pm
Work Location:
801 S 7th St Springfield, IL 62703-2487
Agency Contact: ISP.JobPostings@illinois.gov
Posting Group:
Office & Administrative Support
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
This title is within the Upward Mobility Program. General Program information can be found by clicking on theUpward Mobility Program link or for specific title information at UMP Title Descriptions. To utilize upward mobilitycontractual rights for this position, employees must apply internally and must upload a copy of the UMP grade
10/28/24, 10:47 AM Job Description Print Preview
https://hcm20.ns2cloud.com/xi/ui/rcmcommon/pages/jobReqPrintPreview.xhtml?drawButtons=true&jobID=42053&isExternal=false&jobReqPreviewSec… 2/3
notice to their application documents prior to submission. UMP grades can be uploaded to the AdditionalDocuments OR Grade Documentation section of the application.
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the topleft of the
Illinois.jobs2web.com
homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the
Illinois.jobs2web.com
homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the
career portal
for State employees and review the
Internal Candidate Application Job Aid
Non-State employees: on
Illinois.jobs2web.com
– click “Application Procedures” in the footer of every page oft he website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com
10/28/24, 10:47 AM Job Description Print Preview
https:/
OFFICE SPECIALIST (UMP)
Agency:
Illinois State Police
Position Title
: Office Specialist- Division of Internal Investigation/Background Unit
Class Title:
OFFICE SPECIALIST - 30080
Skill Option:
None
Bilingual Option:
None
Closing Date/Time:
Salary:
Anticipated Starting Salary $4,246 Monthly; Full Range $4,246-$5,701 Monthly
Job Type:
Salaried
Category:
Full Time
County:
Sangamon
Number of Vacancies:
1
Plan/BU:
RC028
Please upload a copy of your official/ unoffical transcripts for all degrees earned, and a copy of any applicable professional licenses you possess to the MY DOCUMENTS section of your application
Note: The Illinois Law Enforcement Training and Standards Board must verify and have proof of higher education and coursework (if applicable) for any degree earned before any offer can be extended.
Answer all questions thoroughly- DO NOT STATE SEE RESUME
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position
MUST
apply electronically through the
illinois.jobs2web.com
website. State of Illinois employees should click the link near the top left to apply through the
SuccessFactors
employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Posting Identification Number
42053
Position Overview
Under general direction, performs complex, technical functions for the Background Unit of the Division of
Internal
Investigation (DII). Conducts pre-screening inquiries on candidates for employment with the Illinois State Police (ISP) and other law enforcement agencies, utilizing various computer informational systems; MACH, CHRI, Vital, Indices, etc
.
Conducts pre-screening inquiries for ISP Internship candidates, contacting college security, city police departments, circuit clerk, state's attorney, and sheriff's departments
.
Creates background investigative les and assigns to an ISP agent for the background investigation. Analyzes the information and prepares a confidential report with the background investigation received from the ISP agent, maintaining confidentiality of the information received; obtain supervisory approval prior to disseminating the report to the appropriate individuals
.
Serves as liaison to ISP personnel, ISP Merit Board, and representatives of other police agencies, credit reporting agencies, and institutions of higher learning
.
Assists with special projects, analyzing information and making recommendations through the chain of command.
About the Agency
The Illinois State Police strives for excellence seeking to be one of the premiere policing agencies in the country. Our core values are Integrity, Service, and Pride. We are seeking individuals with similar values to join us on our
10/28/24, 10:47 AM Job Description Print Preview
https://hcm20.ns2cloud.com/xi/ui/rcmcommon/pages/jobReqPrintPreview.xhtml?drawButtons=true&jobID=42053&isExternal=false&jobReqPreviewSec… 1/3
mission to promote public safety.
Essential Functions
Conducts pre-screening background inquiries for employment candidates with the ISP and other lawenforcement agencies.
Conducts pre-screening background inquiries for candidates of the ISP Internship
Program.
Analyzes the pre-screening information for accuracy and prepare a background investigative
file.
Properly disseminate the background investigative report, ensuring highly sensitive
and
confidential findings are submitted in compliance with departmental
policy.
Serves as liaison to ISP personnel, ISP Merit Board, and representatives of other
police
agencies, credit reporting agencies, and institutions of higher
learning.
Assists with special projects, analyzing information and making recommendations
when
appropriate through the chain of
command.
Performs other duties as required or assigned which are reasonably within the scope of
the duties enumerated above.
Minimum Qualifications
Requires knowledge, skill & mental development equivalent to two years of secretarial/business college and one year of office experience, or completion of high school and three years of office experience, or three years of independent business experience.
Preferred Qualifications
Prefers three (3) years’ of experience with office practices and procedures.
Prefers three (3) years' of extensive knowledge of composition, grammar, spelling and punctuation.
Prefers three (3) years' of experience with manual and automated office equipment.
Prefers two (2) years' of working experience of agency programs, rules and
regulations
Employment Conditions
Requires the ability to pass a national background check prior to employment due to accessing confidentialfederal tax information.
Requires successfully passing an Illinois State Police drug screening.
Benefits Package
The Illinois State Police offers a robust benefit package including:
Flexible work schedules in many program areas
Health, life, vision, and dental insurance.
12 weeks paid maternity/paternity leave.
Pension Plan
Deferred Compensation, and other pre-tax benefit programs.
Employees earn twelve (12) paid sick days annually.
Ten to twenty-five (10-25) paid vacation days based on years of service.
Employees earn three (3) paid personal days pro-rated based on start date.
Thirteen-Fourteen (13-14) paid state holidays annually.
Work Hours:
Monday - Friday 8:30am-5:00pm
Work Location:
801 S 7th St Springfield, IL 62703-2487
Agency Contact: ISP.JobPostings@illinois.gov
Posting Group:
Office & Administrative Support
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
This title is within the Upward Mobility Program. General Program information can be found by clicking on theUpward Mobility Program link or for specific title information at UMP Title Descriptions. To utilize upward mobilitycontractual rights for this position, employees must apply internally and must upload a copy of the UMP grade
10/28/24, 10:47 AM Job Description Print Preview
https://hcm20.ns2cloud.com/xi/ui/rcmcommon/pages/jobReqPrintPreview.xhtml?drawButtons=true&jobID=42053&isExternal=false&jobReqPreviewSec… 2/3
notice to their application documents prior to submission. UMP grades can be uploaded to the AdditionalDocuments OR Grade Documentation section of the application.
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the topleft of the
Illinois.jobs2web.com
homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the
Illinois.jobs2web.com
homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the
career portal
for State employees and review the
Internal Candidate Application Job Aid
Non-State employees: on
Illinois.jobs2web.com
– click “Application Procedures” in the footer of every page oft he website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com
10/28/24, 10:47 AM Job Description Print Preview
https:/
